RECORDS ORGANIZATION IN THE REGISTRY OF AHMADU BELLO UNIVERSITY, ZARIA, NIGERIA

ABUBAKAR ALIYU DAUDA

RECORDS ORGANIZATION IN THE REGISTRY OF AHMADU BELLO UNIVERSITY, ZARIA, NIGERIA

Date

2017-04-26

Authors

ABUBAKAR ALIYU DAUDA

Publisher

Ahmadu Bello University Zaria

Abstract

This study focused on Records Organization in the Registry of Ahmadu Bello University, Zaria. Five research questions were used to guide the study: which includes the types of records generated in Registry records office of Ahmadu Bello University? How records are stored in Registry record office of Ahmadu Bello University? among others. The research method adopted was qualitative research method while case study was used as a research design, the population of the study comprised of six records managers working in the registry of Ahmadu Bello University, Zaria, and the entire population were used as sample of the study. Interview was used as instrument for data collection. The data collected was analyses using thematic data analysis where the data was presented using code categories and sub-categories. The findings of the study indicated that: records of senior and junior staff of the University, Departmental records and none tenure staff records were the types of records that are mostly generated in the registry records office of Ahmadu Bello University, Zaria, Records were stored using files, cabinets and dispatch book in the registry records office of Ahmadu Bello University, Zaria among others. It was concluded that records organization in the registry in Ahmadu Bello University, Zaria was not fully in line with the Standard for Records Management, AS ISO 15489. It was recommended that; a part from senior and junior staff records other records generated in the University such as students' records, University financial records, external records that come to the University should be generated and kept in the registry for further use, a part from cabinets and dispatch book that were used for storing records, other storage equipment such as computer should be use to store the records kept in the registry electronically as this reduce the challenges of space for keeping physical records among others.